Committee Members Present: Billie-Jean Kanios; Laura Thomas (co-chair); George
Simmons; Don Soto; Ellen Sweetin
Committee Members Absent: None
Other Council Members Present: Ken Pearce; Charles Siron
Others Present: Celinda Cantu
Council Support Present: Jack Newby; Skot Jonz
1. Introductions
Co-Chair Thomas called the meeting to order and those present introduced themselves.
2. Review/Approve Agenda
Committee reviewed the agenda, and it was approved by consensus.
3. Review/Approve Minutes – November 8, 2005
Committee reviewed the minutes from November 8, 2005. Without objection the
minutes were approved by consensus.
4. Announcements
Jack Newby announced the position of Training and Evaluation Coordinator with
Council Support is being posted, and asked Council Members to send anyone
they believe is qualified for an interview. The job description and announcement
is available and will be distributed.
CM Simmons announced that CCCYO is seeking a full-time administrative assistant,
preferably English-Spanish bilingual.
5. Public Comment
No public comments.
6. Steering/ General Update
Co-Chair Thomas reviewed the latest activities and discussions of the Steering
Committee. Committee discussed.
7. New Co-Chair Nominations - VOTE
The Committee discussed the need to nominate a new co-chair following the resignation
of Co-Chair Callandrillo. The following Committee members were nominated:
Ellen Sweetin
George Simmons
CM Sweetin indicated that her duties at her job are presently too demanding and she is unable to accept the nomination.
CM Simmons indicated that he would be the default co-chair upon CM Callandrillo’s resignation, however he expressed reluctance.
The Committee voted and CM Simmons was unanimously elected as Planning Committee co-chair.
ACTION: Council Support to add CM Simmons to mailing lists, sign-in sheets, Steering Committee list, database, and other documents, as necessary, indicating co-chair position.
8. Funding Scenarios Plan
The Committee discussed how to develop a strategy to approach the Mayor’s
Office and the Board of Supervisors regarding Funding Scenarios Plan.
Co-Chair Thomas reviewed a draft proposal and distributed to those present. (Document on file at Council Support Offices). She indicated that this is a Planning Council effort, not just a task of the Planning Committee and this committee has two Council Co-Chairs.
Co-Chair Simmons suggested identifying the point staff person for each Supervisor.
Jack Newby expressed a concern that at the AIDS Partnership California meeting last week, that SF EMA is unique. Other EMAs work with the Board of Supervisors, and here the CEO is the Mayor and the board of supervisors may not be completely aware of the Planning Council and its role.
Co-Chair Thomas reviewed the Process steps included in the document. The time frame is not included and will be discussed later.
CM Pearce suggested obtaining a letter of recommendation from the Mayor encouraging the Supervisors to meet with members of HHSPC. CM Pearce also asked about whether to contact the Health Commission to include all key players.
CM Simmons agreed that the Health Commission should be included.
CM Kanios discussed that she believed that the original discussion involved including the Health Commissioners.
Jack Newby indicated that an abridged presentation from Harder & Company is in the process of being developed.
CM Simmons expressed concern about timing. He suggested that the Council Co-Chairs take the lead in approaching the Health Commission. He suggested that the presenters be consistent at all meetings and that the information and figures also be consistent. State the need and why, and keep it simple.
CM Pearce asked about the Consolidated Statement. CM Thomas explained. Committee discussed that nothing controversial is contained in the statement.
Committee discussed that there is no bill yet written regarding CARE Act reauthorization. This will help guide the direction and content of HHSPC presentations.
Co-Chair Soto asked about the Executive Summary for the Comprehensive Plan and Committee discussed that Robert Whirry would be preparing this.
Committee discussed when the Title I application would be available from the AIDS Office. Celinda Cantu indicated that it was close to being ready but not exactly sure of the status.
Committee discussed in more detail that the matter with regard to the Health Commission is underway.
Co-Chair Thomas identified the tasks:
•
Develop materials and talking points packet which include:
Consumer Rights Advocate Brochure
Planning Council FAQs
List of members
Needs assessment survey
Summary of recent priority setting and resource allocation process
Consolidated Statement
Comprehensive Plan Executive Summary
Other information…
•
Committee to identify HHSPC members to participate
Bring a constituent to each meeting if possible and survey Council members
about District of residence.
Include at least one Council co-chair at each meeting, and 4-6 Council members
would be ideal.
•
Schedule meetings with each member/staff
•
Schedule meeting with Mayor’s Office
•
Follow-up calls and meetings as needed
•
Report back to Planning Council
CM Simmons reiterated to keep the material and information as simple as possible or otherwise it will not be looked at.
CM Soto indicated that he is confident that the Co-Chairs have a vested interest and are completely prepared to be involved as much as necessary.
Co-Chair Thomas emphasized the need to develop relationships with key Supervisors and associated staff.
ACTION: Council Support to begin pulling together as many of these documents as possible. Membership committee to survey Council Members about District of residence. It was agreed that CM Pearce and CM Siron would assist with this task.
Committee discussed how to determine how much CARE funds are spent in which districts.
Celinda Cantu indicated that she might be able to obtain a report on the services and/or agencies in each district.
CM Simmons indicated that during the Health Commission presentation it will be helpful to emphasize the impact of what will occur if funding is lost.
Committee discussed that at least one Co-Chair will be present. CM Thomas indicated that she would also like to participate. Co-chair Simmons unsure if he will be in a conflict of interest position since his employer CCCYO is a city-wide agency.
CM Pearce suggested having unaffiliated consumers attend.
ACTION: Council Support to schedule the meetings with each member/staff and schedule a meeting with the Mayor’s Office, and Mitch Katz’ Office.
Co-Chair Thomas suggested a timeline of having these meetings before the end of February, prior to receipt of the award letter.
Committee discussed a similar process with the San Mateo County Board of Supervisors.
CM Sweetin discussed that she will be meeting with a San Mateo Supervisor in
January. She explained that the process may not be as extensive as what is
being proposed for SF EMA, but it was agreed that CM Sweetin will review
the packet and consider how that can be adopted for use in San Mateo County.
CM Simmons asked if someone should meet with Mitch Katz’ office when preparing the Summary. Committee discussed that this would be a good idea.
Co-Kanios informed Committee on a HAPN Summit and other activities that are upcoming that dovetail with the proposed activities of Planning Committee.
9. Evaluation Committee Recommendations
Jack Newby reviewed the list of recommendations and suggestions compiled by
the Evaluation Committee. Committee discussed List of Recommendations for
Priority Setting and Resource Allocation Process. (Document on file at Council
Support Offices).
10. Comprehensive Plan Update
Jack Newby indicated that he has not spoken with Robert Whirry, and stated
that the Comprehensive Plan Update is on the draft Full Council agenda for
a presentation. Everything has been approved, and the timeline for submission
was the end of this week.
Celinda Cantu added that the final edits are underway and the document is due the first of January.
11. Needs Assessment Update
Jack Newby reported that a notice sent to Council Members today asked how they
would like to receive the final report. The Needs Assessment is on track
for a presentation to the Full Council next Monday.
12. Transitional Services for Incarcerated Persons
Co-Chair Thomas indicated that she has not followed up on this and is still
attempting to identify someone to do this presentation after the unexpected
death of Mike Pendo.
CM Simmons asked for clarity about why this is on the agenda.
Co-Chair Thomas explained that it has been requested to identify what services
are available for different incarcerated people leaving County Jail, State
Prison or others.
CM Kanios indicated that much information came out of the focus groups and community meetings that pointed to a big need for providing services to HIV positive individuals leaving jail or prison.
Co-Chair Thomas will talk to Tracey Packer and others who may be able to put together a presentation.
CM Kanios will identify transgender individuals who may be willing to discuss this in a formal presentation.
Committee agreed to discuss this further at the January Planning Committee meeting.
13. CARE Title II, Title III and Title IV programs
Jack Newby indicated that he has contacted Jeff Byers and Tracy Brown for Title
II and Title III. For Title IV he has spoke with someone at Larkin Street
Youth Services. Committee discussed other potential presenters for the issue,
including CM Hicks. Jack added that a more comprehensive overview of agencies
being funded by these different titles, and focusing on networks rather than
agencies.
ACTION: Planning Committee to review CARE Title presentations before going to Steering and Full Council.
14. Fiscal Year 2007 Priority Setting
The committee will discuss fiscal priorities for FY 2007.
Co-Chair asked Jack Newby to draft up a list of priorities for FY 2007.
ACTION: Jack Newby to prepare a list of FY 2007 priorities.
15. Next Meeting Date & Agenda Items
The next meeting will be on January 10, 2006, 4:00-6:00 p.m. Committee will
identify agenda items for the next meeting.
Potential agenda items for the next Planning Committee meeting include:
• Review materials and talking points for the Funding Scenarios Presentations
to Health Commission, Board of Supervisors, and Mayor’s Office.
•
Review presenters and materials regarding Transitional Services for Incarcerated
Persons presentation
•
Update on Title II, Title III, and Title IV presentations.
Co-Chair Thomas adjourned the meeting at 5:24 pm.
Mission Statement: The Planning Committee, as the Council’s forward looking
body, plans and coordinates a timely and relevant prioritization process to
ensure an effective annual prioritization, consistent with the Council’s
Three Year Plan.
Note: Agenda items are subject to change, postponement, or removal. Meeting
agendas are considered to be in DRAFT form until reviewed and approved by Committee
attendees.
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